
Administration and Finance Assistant Role
CSH are looking for a full time Administration and Finance Assistant to join our team.
- Home-based remote working with monthly travel to Oxford
- Full time: 37.5 hours per week (30 hours per week on request for the right candidate)
- Salary for full time hours: £25,500 per annum (plus contributory pension).
- 25 days of annual leave per annum plus bank holidays (pro rata if employed at 4 days per week)
- Permanent role
- Apply by 12 noon on 5 February 2025
- Expected online interview date: Tuesday 18 February 2025
About the role
We are looking for a detail-oriented Administration and Finance Assistant to join our team. You will work with the Chief Operating Officer to ensure payroll, invoicing and finance tasks are completed and with the wider team on administrative support.
Key Responsibilies:
Finance (estimated 60% of work hours)
- Working under the direction of the Chief Operating Officer (COO) and external accounting team, and using the Xero finance system to;
- Prepare, send, and chase invoices through co-ordinating with wider team members
- Liaise with accountants & COO to ensure correct income allocation across department codes
- Arrange refund and credit notes when needed
- Order equipment for staff. Complete supplier details requests. Ensure costs are correctly allocated across the department codes on Xero
- Pay expenses to staff
- Reconcile Xero with bank account
- Deal with external suppliers
Admin and operations (estimated 40% of work hours)
Ensuring the smooth running of CSH operations including:
- Setting up regular team meetings
- HR systems administration – Keeping track of staff holidays, sick leave. Updating and maintenance of staff details and HR folders
- Helping with recruitment admin including filing applications, sending replies and responding to queries
- Organising office days once a month- booking venues, catering and technical support
- Timely management of CSH general inbox and phoneline, ensuring there is holiday cover in place when needed
- General CSH administration; providing additional administration tasks for the CSH team as required
- Working with the COO and Directors to prioritise continuous improvement and ensure administrative processes are smooth across the organisation.
- Dealing with external suppliers e.g. IT support, software providers.
- Ensuring compliance with health and safety standards is facilitated and prompted across CSH (e.g. Display Screen Equipment training)
- Administrative support to new starters
- Supporting offboarding of staff: calculating remaining annual leave, supporting leavers with handover, arranging leaving card and gifts, ensuring recovery of CSH assets; IT equipment, systems access and software etc.
- Supporting COO with EDI initiatives and actions (RACE report etc.)
About you
We are looking for an organised individual who is confident with IT, quick to learn and who enjoys working as part of a team. We are keen to work with motivated self-starters and are particularly looking for individuals with the following specifications:
Knowledge/experience
- Experience working in an administrative role (essential)
- Experience in Payroll processes (essential)
- Confidence with remote working (essential)
- Knowledge of the UK healthcare sector (desireable)
Education/training
- GCSE or equivalent in Maths and English (essential)
- Relevant training or experience in IT systems (desirable)
Information technology
- Proficient in Microsoft Office applications, particularly Word
and Excel (essential) - Knowledge of Microsoft 365 (essential)
- Knowledge of digital platforms, e.g. Teams, Zoom (essential)
- Familiarity with anti-virus software (desirable)
- Knowledge of Xero or similar accounting system (desirable)
Interpersonal skills
- Good at relationship building (essential)
- Excellent verbal communication (essential)
- Able to work independently as well as part of a team (essential)
- Professional and conscientious approach to work (essential)
- Strong attention to detail (essential)
Other skills
- Excellent administrative management skills (essential)
- Good organisational and time management skills (essential)
Attributes
- Adaptable and able to cope with complex, changeable task
list (essential) - An interest in sustainability, climate change, and health (desirable)
- Keen to serve an integral role to delivering high value work on
climate action (desirable)
Location
The role may occasionally require travel within the UK. We encourage the use of sustainable travel wherever feasible. CSH is based in Oxford, UK. Staff are requested to attend team meeting days in person once a month. Travel costs for attending these meetings are reimbursed.
Appointment
This is a full time post at a salary of £25,500 per annum, plus contributory pension. 25 days of annual leave per annum plus bank holidays. The appointment is for a permanent position. You will be based remotely but should be able to come to team meetings in Oxford at least once a month. A CSH laptop computer is provided.
How To Apply
Please email a cover letter and CV to info@sustainablehealthcare.org.uk
Your cover letter should detail how you fit the Person Specification and be no longer than two pages long. Your application will be assessed solely by how well you fit these requirements and to what extent you demonstrate your experience and/or knowledge of the tasks you will be required to complete.
Closing date: 12 noon on 5 February 2025
Please find the full job specification as a PDF download here:

For more information please contact Aneesa Aljhami, our People and Operations Lead.